Board member Handbook
Calendar
| February | 1. Annual meeting call of order by chairman |
| March | |
| April |
First board meeting? |
| May | Board meeting Reviewing Annual Plan 2015. What has to be done? Workshop |
| June | Board meeting |
| July | |
| August | |
| September | Board meeting |
| October | Board meeting: Annual Plan 2015 brainstorm and writing |
| November | Board meeting: Annual Report 2014 writing. Collaboration with Auditor. |
| December | Board meeting: Approval of Annual Meeting Documents 31. Sending Annual Meeting Notice |
| January | Board meeting: Member motions |
Bolagsverket
Kidlink Association is not registered at Bolagsverket (Swedish Companies Registration Office) as it costs a lot of money to register and update data like eg who is to sign for KA.
Tax authority
Phone number: +46 (0) 771 567 567
Skattekontoret Mariestad
Kidlink Association organization number: 802445-1752
Registered: 2009-02-20
Skandinaviska Enskilda Banken
Phone number: +46 (0) 771 62 10 00
IBAN: SE7750000000050211195863 BIC: ESSESESS
VISA. Card number: 4075 1300 0189 6858. Exp: 04/17. Name: STELLAN KINBERG KIDLINK ASSOCIATION
Login "företag" with "personnummer" 5310315014 and "digipass" code given by Digipass that Stellan has.
The banc requires an authenticated copy of the latest revised AofA and the latest Annual Meeting Minutes.
Sign for the association
AofA. The Articles of Association must clearly tell who sign for the Association. The actual AofA states that the chairman, the deputy chairman and the treasurer sign for the Association.
Annual Meeting. Those who sign must be elected by the Association Annual Meeting and their names, clearly documented in the Annual Meeting Minutes. According to the Minutes from 2012, those who sign for the Association are Bonnie Thurber and Stellan Kinberg. Pia Avolio de Martino was elected 2009 in the Constitutive meeting as deputy chairman.
If what is said above, is not correctly documented, an extraordinary member meeting must be called where the officers who sign are elected and the procedure documented in this member meeting minutes.
Articles of Association and Annual Meeting Minutes
AofA. The AofA must contain the Association name and its address. All papers of the Articles of Association must be signed by the ordinary Board members. At the end of the document, the board members add their signature, their full name and their international phone number. A copy of the AofA must be given to the Banc whenever revised, at least every two years.
Annual meeting minutes. The Annual Meeting Minutes must be signed the same way as the AofA, by the Secretary and the Annual Meeting Minutes Verifier. Who is what must be written at the end of the document.
The AofA and the Minutes must document who sign for the association and the associations address.
Roberts rules
Link to Roberts Rules of Order
Roles
Board members role
Every member and especcially the chairman and the vice chairman must know the Articles of Association.
The Chairmans role
"Whatever the structure of the organization, the president has authority to do only the things that are assigned to that office by the bylaws. Often, those elected to the office of president misunderstand their role in the organization and believe that the members have given them free reign to run the organization any way they please, thus setting up a dictatorship." (2)
The Deputy Chairmans role
"It must not be forgotten that in the case of the absence of the president the first vice president must preside, and in case of the illness or resignation or death of the president that the first vice president becomes president for the unexpired term, unless the rules specify how vacancies shall be filled. In such case the second vice president becomes the first, and so on. It is a mistake to elect a vice president who is not competent to perform the duties of president." (Article X : 58 Roberts Rules of Order
The deputy chairmans must therefore learn, to be able to take over the role as president.
Sources